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Information for Authors

Key points | Submission | Page format | Colour charges | Open access | Refereeing and editing | Production | Offprints | Keeping in touch

Key points to consider before you submit

Preparing your paper
Guidelines for preparing text and illustrations can be found in the box to the right of this page. Those apply to all GSL publications. Detail of page size, colour and OA costs, which are specific to this journal are below.

We welcome papers from authors in all countries, but if you are not fluent in English please seek assistance before submission. There are Useful links for authors, some of which are written in other languages.

We expect all authors, reviewers and editors to comply with the Society’s Code of Publishing Ethics. Please ensure that you have read, understood and complied with this, particularly the sections on authors and sample collection. You will be asked to confirm this when you submit your paper.

Submission or publication elsewhere is not acceptable while your paper is under consideration for Journal of Micropalaeontology. Dual submission and publication are serious breaches of widely accepted publishing ethics.

The Society is now gathering information on the role of each author on submitted papers. We are using the CRediT taxonomy developed by CASRAI: This information is for internal use and is not currently published. 

The Society’s policy on corrections and retractions can be found on the policy page.  

Authors are expected to be familiar with the latest versions of the International Code of Zoological Nomenclature ( and International Code of Nomenclature for algae, fungi and plants ( as relevant. For new animal taxa it is recommended that the names be registered with Zoobank ( and given a unique identifier.

Publishing agreement and terms of use
If your paper is accepted you (or your employer) will be required to grant the Society on behalf of The Micropalaeonotological Society an exclusive licence to publish and accept the terms and conditions for use of your final PDF.
    • You can reuse your figures and data without permission
    • You can post your original version at any time
    • You can post the refereed manuscript version 12 months after publication
    • You can pay to make your paper Open Access (see below)
    • You cannot post the final PDF or proofs at any time unless you have paid for Open Access
Find more information on the licence on our copyright page
More information on reusing your material can be found in our Permissions section


If you have not already done so, we encourage you to register for an ORCID iD. You can use your iD to log into our submission system and many others. More information is available on the ORCID website.


All submissions to the Journal of Micropalaeontology should be made online via Full instructions and a tutorial can be found within that site.

Before submitting a manuscript, it is recommended that you have the following to hand:

  • all authors' first, middle names/initials and last names
  • all authors' email addresses
  • the role of each contributor in preparing the paper (see:
  • manuscript files in Word or RTF or Latex formats (please add line numbers)
  • tables in XLS, CSV or DOC formats
  • figures/images, no greater than 5MB in PDF format (TIF, EPS or JPG formats are acceptable; see note on file size and type)
  • supplementary data files
  • Cover letter
  • abstracts of any related papers that you have in press
It is a good idea to put all your files in one folder. You can upload a ZIP file to the system and it will be automatically unpacked.

Note that there is a file-size limit of 5 MB to keep the merged PDFs manageable for editing and review. If your files are bigger, please make smaller versions for review and we will request the high-resolution files off-system when your paper is accepted. We recommend images are initially submitted as PDF files as these tend to reproduce well in the merged pdf for the review process. EPS, TIFF or JPG files are also acceptable but images sometimes do not appear very clear in the merged pdf that is produced for peer review. Higher resolution images (as TIF, EPS, JPG or PDF) greater than 5MB can be provided after acceptance.

The submission package will guide you through the processes for submitting your files and confirmation/approval.

Papers should be arranged as follows:

  • Title: brief and specific; followed by name(s) and address(es) of authors(including email address of corresponding author)
  • Abstract: this must be intelligible without reference to the paper, and should not exceed 200 words. Figures are not allowed in the Abstract
  • Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
  • Acknowledgements and Funding
  • Appendices: see Supplementary Data
  • References: in full; authors' names must be keyed as capitals and lower case (allow 54 per page)
  • Tables
  • Figure captions
  • Figures (5 MB maximum) in separate files
  • You can upload a ZIP file and the system will automatically unpack it
  • Note that all illustrations are identified as Figures

Micropalaeontological Notebooks

Micropalaeontology Notebooks are short, rapidly published communications of 1000 words or less (1-3 printed pages), they conform in style to, and are refereed to the same standards as research articles, but exclude abstracts.

Thematic sets

For thematic sets of papers please contact the Editor-in-Chief directly.

Page format

Please submit the paper as single column double-line spaced text, line numbers down the left hand side are useful for reviewing purposes. Place every Figure and Table on separate pages along with the accompanying caption.

In the final typeset version the main text is in double column format. Final printed page size: 297 mm deep by 210 mm wide. Maximum final size of illustrations: 254 mm deep by 176 mm wide. Single column width: 84 mm. Mid-width figures (caption at side): 120mm. Number of words per page: 1000.

Colour charges

Colour printing incurs extra costs, and like most publishers, we pass these costs to authors in order to keep the subscription price as low as possible. Society subscription prices are much lower than those of many commercial publishers.

For Journal of Micropalaeontology the cost to authors is £460 for the first figure within a paper, then £80 for subsequent figures within the same paper.

You can, of course, have colour in the online version at no cost provided that we can use the same file for printing in black and white (i.e. we can just switch the colour off in the print version).

Open Access Publishing

Authors may choose to make their article fully Open Access (sometimes called ‘Gold Open Access’) on payment of an Article Processing Charge.

  • For Journal of Micropalaeontology the APC is £1000/$2000.
  • There is a 50% discount for articles where all the authors are at a research institution in a developing country.

More information on the Society’s policy can be found on the Open Access page.

You do not need to pay until after your article is accepted. You will be sent a form with payment information shortly after your article is accepted.

If you require Open Access but cannot pay the APC, the Geological Society also supports ‘Green Open Access’, where you can post your final post-refereed version of the article to a website or repository 12 months after the online publication date.

Authors must not post a typeset proof or final version to any website or repository unless the article is fully Open Access.

Refereeing and editing

The Journal aims to review and publish papers as rapidly as possible. Authors for whom English is not their first language are strongly recommended to procure a thorough review of their papers by a native English speaker prior to submission. This should ensure that the publication of their paper is not delayed or, indeed, jeopardized by issues related to readability.

The Handling Editor will send your paper to at least two referees and will manage papers through the reviewing and scientific editing procedure and approve the finalized script for publication. We expect the reviewing and editing procedure to take about four to five months in the case of a paper requiring little revision. We are of course dependent on the goodwill of unpaid reviewers to achieve these targets.

You can keep track of this process through the online submissions site.


The Production Editor will write to the corresponding author notifying them of when the paper is due to be published. The paper will be copyedited and then sent to an external typesetter. Proofs will be emailed to you. We do not generally send revised proofs to the author.

The production process takes 6–8 weeks from acceptance to online publication.


You will be emailed instructions on how to download a PDF of your paper from the online version of the Journal. Paper offprints can be ordered; instructions will be sent with the proof email.

Keeping in touch

GSL produces a regular author email newsletter (about 6 times each year). If you would like to receive this, please contact our marketing department. You do not have to be a published author to sign up. You can unsubscribe at any time.