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How to Propose a Volume

The focus of the Society’s commissioning is acquiring books in our main Lyell Collection and GSW ebook series, primarily:

  -  Special Publications
  -  Engineering Geology Special Publications
  -  Memoirs

    The Society has arrangements with the following organizations for the publications of books arising from their activities:

      -  IAVCEI
      -  IUGS
      -  TMS
      -  SCAR
      -  IASC

      More information on the main book series, the publishing arrangements and other books that the Society publishes can be found on the main Books page.

      All book proposals should be submitted by email to the Commissioning Editor.

      Information required for edited volumes

      Please submit a Word document with the following information:

        -  Title
        -  Editors names and addresses
        -  Meeting date and organizing body (if appropriate)
        -  A brief description of the aims of the book
        -  List of paper/chapter titles and authors
        -  three people who could review the proposal 

      Advice on preparing a successful proposal

      Title: please make it as succinct as possible whilst conveying the subject covered. You can have a subtitle. It needs to make the content clear to all potential purchasers, including librarians, throughout the world.

      Editors: the ideal number is one editor per six papers expected. If you wish to have a larger number of editors, please explain why this is necessary.  Experience shows that a greater ratio of editors to papers does not lead to a more efficient review process.

      All editors are expected to be involved in the review process. If you plan to include ‘honorary’ editors, please explain why. An example of a valid reason for an inactive editor is where one person has taken the lead in conference organisation and the others will manage the publication. Editors who are not actively involved will not automatically receive editor benefits.

      All editors must be willing and able to use the online submission system and check regularly for progress.

      Meeting date and organizing body: please list the date of the conference (if there was one) together with the institution that organised it. If your volume arises from an activity related to one of our partner organizations, please list that here.

      Aims of the volume:  please provide 150-200 words explaining what topics the volume will cover, why it is timely and who it is aimed at.

      List of paper/chapter titles and authors: The proposal can be based on your meeting programme, but you should format the list of papers to reflect the intended structure of the book. We understand that there may some uncertainty about which papers will be submitted and accepted at this stage. You should also indicate what steps would be taken to fill any gaps in order to produce a balanced volume. The Society will not publish books that are obviously proceedings volumes.

      The editors will be required to provide an introduction that provides a review of the topic as well as an overview of the volume and this should be listed.

      Please list all the authors for each chapter (not ‘et al.’) and give their affiliations (full address not needed).

      Proposal reviewers: please provide the names, affiliations and email addresses of three people who are suitably qualified to comment on the proposal. They must not be authors or colleagues of the editors.

      Timing: the ideal time to submit a proposal arising from a meeting is shortly after the abstract deadline. You can get preliminary feedback from the Commissioning Editor in advance, and if that is positive it is acceptable to say ‘We hope to include selected papers in a GSL Special Publication subject to normal review procedures’, or words to that effect.

      Information required for non-edited volumes

        -  Title
        -  Table of contents
        -  Names and address of all the authors
        -  A brief summary of the aims and scope of the book
        -  Two sample chapters if available
        -  The approximate number of manuscript pages and diagrams

      We would strongly recommend that you contact the Commissioning Editor before committing time and resources to writing your volume.

      Assessment process

      Once we have the full proposal, it takes about 4–6 weeks to reach a decision. Our appraisal involves internal and external review and a financial assessment. Once we have completed this, the proposal and reviews are circulated to the Books Editorial Committee with a recommendation.

      The Society is dependent on surpluses from publishing activity, and proposals must satisfy economic as well as scientific criteria.

      If the review process identifies any weaknesses in your proposal, you will be given the opportunity to comment before the proposal is circulated to the BEC. Sometimes a revised proposal is requested.

      Any enquiries about book proposals should be made to the Commissioning Editor, Angharad Hills:; +44 1225 476402 (direct).